Communications Coordinator/Executive Assistant

Company: Tennessee Hospital Association
Location: Nashville
Posted on: May 31, 2025

Job Description:

We have a hybrid work arrangement.EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet ------ABOUT US:Tennessee Hospital Association (THA) is a not-for-profit membership association that serves as an advocate for hospitals, health systems and other healthcare organizations and the patients they serve. The Association also provides education and information for its members and informs the public about hospitals and healthcare issues at the state and national levels.The mission of the Tennessee Center for Patient Safety (TCPS) is to advance Tennessee hospitals' adoption of proven strategies that enhance the reliability, safety, and quality of care received by patients. The TCPS provides extensive education, resources and direct support to hospitals to accomplish the mission of better outcomes for patients.--JOB SUMMARY:The Communications Coordinator/Executive Assistant is responsible for a wide range of duties to support the mission of the Tennessee Center for Patient Safety (TCPS) and communicate effectively to both internal and external stakeholders. Working under direction, the coordinator develops and distributes communications materials for the TCPS and its programs, including marketing materials, and social media postings. The Communications Coordinator/Executive Assistant sends out the weekly electronic newsletter and maintains the department's websites. The coordinator works closely with other THA departments to align efforts with THA's overall strategy and branding as well as event coordination. This position is responsible for the logistics and coordination of department meetings and events. The Communications Coordinator/Executive Assistant provides administrative assistance to the TCPS leaders and staff. --Such support entails writing and sending memos and announcements; meeting planning; calendar planning and management; setting up and running webinars; and maintaining records and database information. ------ESSENTIAL FUNCTIONS OF THE JOB: --1. The ability to adapt to a changing work environment and meet challenges presented throughout the day.2. Provides administrative assistance to TCPS SVP and VP.3. Formats, writes, revises, and distributes the weekly TCPS electronic newsletter.4. Prepares and distributes electronic letters and memos to targeted audiences.5. Serves as the department superuser for the ProTech contact database, entering, updating and correcting information and running queries and lists. Maintains additional contact lists, as needed.6. Creates and distributes marketing materials and social media postings for TCPS programs, campaigns, and events.7. Manages logistics for meetings and education events (in person and virtual), including marketing memos, registration, room reservations, catering and administrative tasks.--8. Plans the TCPS annual calendar.9. Maintains the TCPS calendar, scheduling events/rooms/virtual platforms avoiding conflicts within the department, THA, and partner organization events.10. Schedules and runs webinars and virtual meetings. Coordinates logistics, provides technical/platform support during meetings, and distributes follow-up materials.11. Maintains the TCPS websites and repository.12. Works with the Marketing and Communications Department to produce TCPS materials and promote programs.13. Works with the Education Department on planning summits, bootcamps, and events.14. Coordinates national campaigns/recognition days/weeks/months for members through TCPS.15. Assists with TCPS sections of THA reports, publications, and website.16. Corresponds regularly and professionally with THA members by phone, email and in-person.17. Maintains various records, including attendee lists, expense reimbursements, and the like.--18. Takes photos and videos of TCPS events for publications and social media.19. Assists other TCPS staff with various administrative functions.20. Prepares purchase orders, expense forms, and check requests.21. Builds and administers surveys in Survey Monkey.22. Assists with identifying potential success stories and best practices.--23. Must be available to be in the office during regular office hours, unless job responsibilities require otherwise, or hybrid work arrangement is in place.24. Must be available for out-of-town travel approximately 4 percent of the time, including overnight, be able to drive an automobile, and maintain a valid driver's license.MARGINAL JOB FUNCTIONS:1. Fills in at the company reception desk and switchboard when needed.2. Assigned responsibilities at THA Annual Meeting and other THA signature events.----ORGANIZATIONAL STRUCTURE: (Positions reporting directly to this position)NoneGUIDANCE & DIRECTION: (Policies, precedents or procedures that guide this work)1. THA policies and procedures as stated in the Employee Handbook.2. THA marketing and branding guidelines.Educational and Experience Requirements Needed to Perform the Duties of the Job:Requires either an Associate's degree with at least two years of work experience in communications or a Bachelor's degree in communications or a related field.Skills Required to Perform the Duties of the Job:1. Strong interpersonal skills.2. Excellent written communications skills, including grammar, spelling, punctuation, proofreading, etc.3. Ensures consistency and precision in all deliverables, adhering to established protocols and guidelines4. Meticulously reviews and ensures the accuracy of all work, identifying and correcting even the smallest errors before final submission.5. Strong computer skills and familiarity with website design.6. Experience with social media marketing.7. Ability to organize, prioritize, and have excellent follow-through.8. Excellent organizational skills and the ability to carry out multiple projects concurrently.9. Professional demeanor10. Must be highly skilled and experienced in Microsoft Office computer programs, including Word, Excel, and PowerPoint. Competency in Emma, WordPress, Canva, and Adobe InDesign preferred.Compensation details: 55000-61000 Yearly SalaryPIc5fd0deff7c0-25660-37773338

Keywords: Tennessee Hospital Association, Clarksville , Communications Coordinator/Executive Assistant, Other , Nashville, Tennessee