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Accountant - Payroll

Company: Clarksville-Montgomery County School System
Location: Clarksville
Posted on: June 9, 2021

Job Description:

Applications will be accepted beginning Friday, May 21, 2021 12:00 AM (Central Standard Time) Do you know someone who should apply for this job? Send this job posting to him or her! We'll send an email and include the job details and a link to this posting. CLARKSVILLE-MONTGOMERY COUNTY SCHOOL SYSTEM (Clarksville, TN) Job Title: Accountant - Payroll Department: Business Affairs Reports to: Senior Accountant - Payroll Supervisor Grade K - $25.30/hr. 7:30 AM - 4:30 PM (8) D.P.Y. - 260 CLOSING DATE: 05/27/2021 Jobs remain posted until filled. Internal applicants who are eligible to transfer should not apply online. Please submit your approved transfer request to HR. Classified employees use HUM-F005 and eligible substitutes use HUM-A073 CLASSIFIED JOB DESCRIPTION Date Reviewed: August 2018 Purpose of Job The purpose of this job is to perform staff-level accounting and decision making functions . Major areas of responsibility include fiscal services operations related to payroll for the school system. The Accountant supports the activities of the Senior Accountant - Payroll Supervisor by performing problem solving and decision making activities and assisting with training and support to the individuals in the payroll department. Essential Duties and Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Assists the Senior Accountant - Payroll Supervisor in ensuring that accounting and payroll records are maintained accurately and in accordance with generally accepted governmental accounting standards. Assists with coordination for the delivery of payroll in a timely and proficient manner. Assists with directing the work of payroll staff and providing advice and necessary training. Assists Senior Accountant-Payroll Supervisor in preparing employee calendars for 26 different groups of employees. Calendars identify scheduled schoolwork days, reporting periods, pay schedules, etc... Makes revisions to calendars throughout the school year as necessary. Prepares monthly and quarterly reports for the Tennessee Consolidated Retirement System, IRS and others as required. Assists with year-end close out procedures and new year processes, such as accrual processing and step increases. Consults with Information Systems personnel concerning problems with existing software applications and enhancements to enable the payroll operations to work more efficiently. Keeps up to date with all state and federal. Wage and Hour laws and regulations that may impact the payment of wages. Assists with ensuring that time and attendance software functions properly, and maintains accurate payroll information. Provides technical assistance and guidance regarding use and functionality of the financial software package used by the school system. Reconciles wage data and coordinates the printing and distribution of W-2's and 1095's annually. Electronically submits the W-2 and 1095 files and maintains documentation of successful transmission. Follows up on any discrepancies. Prepares the accrued compensated absence report at year end for auditor use. Compiles data from the payroll system into in an excel spreadsheet and configures into a roll-forward report. Investigates any discrepancies. Maintains an advanced knowledge of the district's time and attendance software and assists with set up in the system and reviewing for valid data transfer to the payroll system. Knowledgeable in all aspects of the payroll officer position in order to serve as a back-up for absences or peak time periods. Maintains a comprehensive working knowledge of the district's enterprise resource planning system (MUNIS). Performs a significant role in MUNIS problem identification and coordinates problem resolution activities for the payroll department with the software vendor. Provides technical advice to staff, department heads and principals. Provides assistance to auditors by identifying requested information and answering inquiries. Maintains professional and technical knowledge by attending educational workshops. Continuously analyzes operations to streamline payroll processes and improve efficiencies. Additional Job Functions Performs other duties as required. Minimum Training and Experience Required to Perform Essential Job Functions A Bachelor's degree in accounting or in a related field with 24 semester hours of accounting coursework. Experience equivalent to four years or more in accounting. One of the four years must have been in the business department of a local education agency. Additional years of qualifying experience may be substituted for each year of the college requirement. A Masters degree in a related field or a CPA certificate may be substituted for one year of the required experience. Functional knowledge of an enterprise resource planning software system (i.e. Lawson, Munis, and Oracle) is required. Supervisory experience is desirable. KNOWLEDGE OF JOB Has general knowledge of the policies, procedures, and activities of the School System and general office practices as they pertain to the performance of duties relating to the job of Senior Accountant. Has general knowledge of Business Office and general office practices as necessary in the completion of daily responsibilities. Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to departmental operations and activities. Is able to effectively communicate and interact with supervisors, members of the general public and all other groups involved in the activities of the department. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has good organizational, human relations, and technical skills. Is able to use independent judgment an work with little direct supervision when necessary. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Has the mathematical ability to handle required calculations. Is knowledgeable and proficient with computers. Is able to read, understand and interpret financial reports and related materials. (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of office machines, which includes a computer, printer, copy machine, calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for active work. Must be able to lift and/or carry weight of twenty to forty pounds. DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange financial and administrative information. Includes giving assignments and/or directions to co-workers or assistants. LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job of Senior Accountant. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice. INTELLIGENCE: Requires the ability to learn and understand relatively basic principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job of Senior Accountant. VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives. NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference. FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with equipment. MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment. MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have average levels of eye/hand/foot coordination. COLOR DISCRIMINATION: Requires the ability to differentiate colors and shades of color. INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff, supervisors, general public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must be adaptable to performing under moderate stress when confronted with an emergency related to the job of Senior Accountant. PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). ATTENDANCE: A regular and dependable level of attendance is an essential function for this position. The Clarksville-Montgomery County School System is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Keywords: Clarksville-Montgomery County School System, Clarksville , Accountant - Payroll, Other , Clarksville, Tennessee

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