Accountant - Business Affairs -ESSER FUNDED

Company: Clarksville-Montgomery County School System
Location: Clarksville
Posted on: June 9, 2021

Job Description:

Applications will be accepted beginning Wednesday, April 28, 2021 12:00 AM (Central Standard Time) Do you know someone who should apply for this job? Send this job posting to him or her! We'll send an email and include the job details and a link to this posting.Recipient's NameRecipient's EmailYour NameYour Email Send me a copy Accountant - Business Affairs -ESSER FUNDED CLARKSVILLE-MONTGOMERY COUNTY SCHOOL SYSTEM (Clarksville, TN) Job Title: ESSER Accountant - Business Affairs Department: Business Affairs Reports to: Chief Financial Officer Grade K - $25.30/hr. 7:30 AM - 4:30 PM (8) D.P.Y. - 260 CLOSING DATE: 05/04/2021 Jobs remain posted until filled. Internal applicants who are eligible to transfer should not apply online. Please submit your approved transfer request to HR. Classified employees use HUM-F005 and eligible substitutes use HUM-A073 CLASSIFIED JOB DESCRIPTION Date Reviewed: April 2021 Purpose of Job The purpose of this job is to perform staff-level accounting functions in a centralized accounting operation for a county wide school system using knowledge of governmental accounting principles and practices. Major areas of responsibility include providing accounting and reporting services for a multi-fund environment specifically for Elementary and Secondary School Emergency Relief Fund (ESSER) federal projects, providing guidance and support to the ESSER program director and staff regarding budgets and financial compliance issues, collaborate with the Instruction Department ESSER Accounting Specialist, and accounting for all newly purchased ESSER property and equipment in the asset management system. Position is dependent on ESSER funding. Essential Duties and Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Ensures that accounting and payroll records related to the ESSER federal funds are maintained accurately and in accordance with generally accepted governmental accounting standards. Advises program staff on State and Federal policy affecting the fiscal administration of ESSER funds for the district. Provides full-charge accounting and reporting services for the ESSER federal projects. Ensures compliance with all federal and state reporting requirements. Must be knowledgeable of the Office of Management and Budget (OMB) Uniform Grant guidance and able to interpret and apply the requirements. Assists in researching and resolving questions regarding the application of requirements. Responsible for monthly and quarterly reporting using State and Federal systems (e-plan, FACTS, Wide Area Workflow, etc.) Ensures that all reporting requirements such as in-kind reporting are met. Works closely with the ESSER federal program director and staff to provide budgetary control, guidance for financial compliance and fiscal support. Ensures that budgets are aligned with the scopes of work and establishes accounts for the approved ESSER budget to facilitate the management of the project. Monitors account balances, advises ESSER program director on budget amendments, records budget amendments when submitted, and ensure that budget reporting to the State and Federal is in compliance. Participates in the evaluation of new ESSER funded proposals to determine worthiness of development and application by providing feedback as to potential fiscal management concerns. Responsible for cash management of ESSER federal funds by monitoring cash flow and making timely requests for funds. Assists with the preparation of the ESSER federal projects budget to include the ESSER federal payroll schedule which consists of: Reconciling FTE positions from position control to the payroll schedule and payroll records Configuring related benefits Verifies funding availability and account number assignment for ESSER federal positions. Obtains federal time and effort certifications. Verifies all stipend payment requests for ESSER funds to ensure availability of funding and account code accuracy prior to submission to Payroll. Consults with State and Federal Consultants at the Tennessee Department of Education regarding ESSER federal projects. Responsible for staying up to date and implementing new requirements for ESSER federal projects and reporting. Maintains professional and technical knowledge by attending annual fiscal training and webinars throughout the year. Participates in year-end close out procedures for ESSER projects by performing duties such as entering closing entries, analyzing encumbrances, calculating indirect cost, analyzing and bringing forward starting budget balances. Prepares and submits FERs (Final Expenditure Reports) in State Dept. ePlan system at year-end for ESSER projects. Reviews ESSER federal sections of the draft financial statements and schedules, particularly the grant schedule, for accuracy and completeness prior to the Chief Financial Officer signing the acknowledgement form for the auditors. Consults with Business Affairs leadership team concerning problems with existing software applications and enhancements to enable the accounting and payroll operations to work more efficiently. Researches and resolves problems of the most complex difficulty pertaining to all aspects of fiscal services related to ESSER funding. Provides technical advice to staff, department heads and principals. Provides assistance to auditors by identifying requested information and answering inquiries as it relates to ESSER federal projects. Provides required fiscal documentation for scheduled monitoring of ESSER programs. Provides Uniform Grants Guidance Guidelines for ESSER programs and any updates to Continuous Improvement personnel to maintain on CMCSS website. Continuously analyzes operations to streamline accounting processes and improve efficiencies as it relates to ESSER programs. Works with IT Dept. to establish supervisor workflow routing for ESSER federal projects; annually or as new projects are added. Approves MUNIS ESSER federal projects requisitions in excess of $20,000 once verifying non-disbarment vendor status in . Assists the Finance Director with the annual SAM registration process. Reviews and approves new property and equipment acquisition requests and assigns barcode numbers to accountable items for purchases made with ESSER funds. Enters data into the MUNIS system for tracking ESSER funded assets. Provides the ESSER federal program director and staff with necessary status data on ESSER federal funded property and equipment to meet Federal reporting requirements. Additional Job Functions Performs other duties as required. Minimum Training and Experience Required to Perform Essential Job Functions A Bachelor's degree in accounting or in a related field with 24 semester hours of accounting coursework. Experience equivalent to three years or more in accounting. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted. Experience with federal/grant management is preferred. KNOWLEDGE OF JOB Has general knowledge of the policies, procedures, and activities of the School System and general office practices as they pertain to the performance of duties relating to the job of ESSER Accountant-Business Affairs. Has general knowledge of Business Office and general office practices as necessary in the completion of daily responsibilities. Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to departmental operations and activities. Is able to effectively communicate and interact with supervisors, members of the general public and all other groups involved in the activities of the department. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has good organizational, human relations, and technical skills. Is able to use independent judgment and work with little direct supervision when necessary. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Has the mathematical ability to handle required calculations. (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines and equipment which includes a computer, printer, copy machine, calculator, telephone/switchboard, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for active work. DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange financial and administrative information. Includes giving assignments and/or directions to co-workers or assistants. LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job of ESSER Accountant-Business Affairs. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice. INTELLIGENCE: Requires the ability to learn and understand relatively basic principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job of ESSER Accountant-Business Affairs. VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives. NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference. FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with equipment. MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment. MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have average levels of eye/hand/foot coordination. COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of color. INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff, supervisors, general public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must be adaptable to performing under moderate stress when confronted with an emergency related to the job of ESSER Accountant-Business Affairs. PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). ATTENDANCE: A regular and dependable level of attendance is an essential function for this position. The Clarksville-Montgomery County School System is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Keywords: Clarksville-Montgomery County School System, Clarksville , Accountant - Business Affairs -ESSER FUNDED, Other , Clarksville, Tennessee